Winter Open Call Entry
We are always looking for new artists whose work aligns with our gallery, and we are now accepting submissions for our Winter Open 2025.
The Winter Open Exhibition will run from 24th October – 23rd December 2025, showcasing a diverse selection of artists in our gallery. We welcome submissions from artists of all backgrounds and disciplines, from anywhere in the world.
If you believe your work would be a great fit for Heart of the Tribe and you’d like a chance to exhibit with us, we’d love to hear from you.
After reading all the boring bits, like the dates, criteria and terms & conditions listed below, click the button to enter!
Once you have paid for your entry, you will receive an email with an online form for you to complete and submit up to 8 different pieces of your art. Once this form has been received by us you will be sent a confirmation email and your entry to our Winter Open Call will be valid.
If we feel your work is a good fit for another exhibition, we may get in touch with alternative opportunities. Selected works may be invited to feature in group or solo exhibitions throughout the year.
Please read through our Terms & Conditions carefully before entering, taking any necessary dates and deadlines into consideration.
We are always looking for new artists whose work aligns with our gallery, and we are now accepting submissions for our Winter Open 2025.
The Winter Open Exhibition will run from 24th October – 23rd December 2025, showcasing a diverse selection of artists in our gallery. We welcome submissions from artists of all backgrounds and disciplines, from anywhere in the world.
If you believe your work would be a great fit for Heart of the Tribe and you’d like a chance to exhibit with us, we’d love to hear from you.
After reading all the boring bits, like the dates, criteria and terms & conditions listed below, click the button to enter!
Once you have paid for your entry, you will receive an email with an online form for you to complete and submit up to 8 different pieces of your art. Once this form has been received by us you will be sent a confirmation email and your entry to our Winter Open Call will be valid.
If we feel your work is a good fit for another exhibition, we may get in touch with alternative opportunities. Selected works may be invited to feature in group or solo exhibitions throughout the year.
Please read through our Terms & Conditions carefully before entering, taking any necessary dates and deadlines into consideration.
We are always looking for new artists whose work aligns with our gallery, and we are now accepting submissions for our Winter Open 2025.
The Winter Open Exhibition will run from 24th October – 23rd December 2025, showcasing a diverse selection of artists in our gallery. We welcome submissions from artists of all backgrounds and disciplines, from anywhere in the world.
If you believe your work would be a great fit for Heart of the Tribe and you’d like a chance to exhibit with us, we’d love to hear from you.
After reading all the boring bits, like the dates, criteria and terms & conditions listed below, click the button to enter!
Once you have paid for your entry, you will receive an email with an online form for you to complete and submit up to 8 different pieces of your art. Once this form has been received by us you will be sent a confirmation email and your entry to our Winter Open Call will be valid.
If we feel your work is a good fit for another exhibition, we may get in touch with alternative opportunities. Selected works may be invited to feature in group or solo exhibitions throughout the year.
Please read through our Terms & Conditions carefully before entering, taking any necessary dates and deadlines into consideration.
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Our Winter Open exhibition will run from Friday the 24th of October until Tuesday the 23rd of December 2025. We will be holding an Open View on the afternoon of Saturday the 25th of October between 2-4pm, which all artists plus any friends or family are welcome to attend. This is a public event so you do not require an invite to attend.
Each artist may submit up to eight works for a £20 entry fee.
This fee covers the increased administration costs and man hours involved in processing submissions and running our group exhibitions. We do not make any profit from this payment, and is a set amount regardless of whether you submit 1 or 8 artworks.
All submissions must be made via our online application form.
The submissions can be of any medium, but must be original art, not giclee prints (unless it is a digital artwork or photograph).
Submissions must include digital images/photographs of original works.
Please do not send us original artworks for the submission process.
Each image file attached to the online form must be clearly titled, with the same title as written in the submission form, plus the artist’s name.
By submitting the form, you are declaring that all pieces are original works by you, the artist and do not infringe on any known copyright.
All submitted works must be for sale.
The following information will be required :
A paragraph about the artist.
Title of artwork
Size of artwork in cm
Medium
Retail price including gallery commission of 50%
Some information about each artwork
By submitting your work, you agree to:
Your artwork being considered for exhibition at Heart of the Tribe Gallery.
Any selected pieces being displayed and available for sale both in the gallery and in our online shop.
The gallery taking a 50% commission on any sales made
Heart of the Tribe photographing your work and the possible use of images showing the artwork in whole or in part for marketing purposes and social media before, during and after the exhibition takes place.
The artist retains overall copyright for all works, but the gallery can reproduce them for use in promotional material, marketing, social media, and exhibition-related materials now and in the future.
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For any selected works, we do not guarantee that artworks will be displayed for the full duration of the exhibition.
Heart of The Tribe Gallery reserves the right not to display selected works, whether this is due to lack of space, substandard framing, or for any other reason at any given time that may affect the overall nature of the exhibition.
The decision of the judging panel is final. Heart of The Tribe cannot enter into any correspondence or discussion over the decisions made by the panel.
Please feel free to e-mail us at gallery@heartofthetribe.com with any questions or enquiries before making your submission.
Entrants will be notified via e-mail of selected artworks by 30th September 2025.
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You, the artist, agree to deliver any selected artworks to the gallery in person or via post on one of the following allocated drop off dates: Thursday 9th, Friday 10th, Saturday 11th, Sunday 12th, Monday 13th or Tuesday 14th of October, between 11 am and 4 pm.
The artist is responsible for delivery to the Gallery of all works and the collection of any unsold works at the end of the exhibition on the specified dates. On some occasions it may be possible to agree an alternative delivery time by prior arrangement; this will be dealt with on a case by case basis.
All work must be presented in a professional manner. The gallery reserves the right to refuse submission deliveries if the work is not of the quality expected.
The cost of framing and mounting all work lies with the artist.
All work must include suitable fixings to be hung / displayed via our hanging system (preferably a securely fastened chord/string across the back). Framed work must be presented to a professional standard. If artwork is not ready to hang we will not be able to display it.
For 3D artworks we have display plinths - please get in touch with us if the base of your work is larger than 30cm x 60cm. You may be required to supply your own plynth.
Please write artist name and artwork name clearly on the back (or bottom) of each artwork.
Please make sure any 2D work is WALL READY - we cannot stress this enough! We do not have the time or the resources to put fixings on the back of your work.
Selected works that are not included in the exhibition will be kept in the gallery’s storage and rotated into the exhibition as sales are made.
Any unsold work that remains after the exhibition must be collected between Thursday, 8th – Tuesday, 13th January 2026 in the hours of 11:00am – 3:00pm
Please bring some assistance with you if your work is large or heavy.
We cannot guarantee that we will be able to safely store any uncollected works beyond the end of January 2026.
If you need to collect your work before the Christmas period arrangements can be made for collection on Monday 22nd or Tuesday 23rd of December between 11-4. - Please ensure this has been communicated.
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Heart of The Tribe is responsible for insuring the works from the time they are delivered to the gallery, until the artist collects them at the end of the exhibition, or until a sale is completed and the works concerned are transferred to their new owners.
If they are lost, damaged or stolen, the gallery will pay the artist the agreed retail price, minus the gallery commission of 50%
The gallery will pay the balance of the cost with respect to advertising, the cost of putting on private views, insurance, and all other costs incurred in hosting and promoting group exhibitions.
In respect to any artworks sold by the gallery we shall be entitled to a 50% commission of the agreed price. Any discount given will be taken from the gallery's commission.
Legal ownership of the artwork only passes over to the buyer once payment has been made. Copyright remains with the artist at all times. No reproductions can be made without prior permission from the artist.
Payment to the artist for any sold work will be processed by the 3rd of February 2026.
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Submission Deadline > Wednesday, 10th September 2025
(Submissions received after this date will be automatically entered into the 2026 submission process.)
Selection Notifications > All artists will be notified via email by Tuesday, 30th September 2025.
Artwork Drop-Off
Thursday, 9th – Tuesday, 14th October 2025
Drop-off hours: 11:00am – 4:00pm daily
Exhibition Dates
Friday, 24th October – Tuesday, 23rd December 2025
Open View Event
Saturday, 25th October 2025, from 2:00pm – 4:00pm
(All participating artists, friends, and family are warmly welcome.)
Artwork Collection (for any unsold works)
Thursday, 8th – Tuesday, 13th January 2026
Collection hours: 11:00am – 3:00pm daily
Payments
Commissions will be paid by Tuesday 3rd of February via BACS payment